Saturday, January 2, 2010

Supervisor Job Description

Supervisor Job profile and description

A supervisor is a person in charge of the smooth running and completion of a task in an organization or business. This especially includes making sure that rules and procedures are followed, the budget is maintained and time is effectively utilized. Careers in the field of a supervisor usually involve a lot of communication with many people throughout the process. Such careers include medicine, teaching, engineering and construction.

Duties and responsibilities

  • Planning and organizing the work or shift schedule such as work assignments, shift rotations, vacations and employee breaks.
  • Availing oneself at the work station promptly and conveniently so as to ensure that policies and set standards are adhered to.
  • Ensure that all business permits, records and reports have been approved by the concerned authorities.
  • Communicate with other authorities and management concerned.
  • Ensure the safety of employees and the environment they are working in.

Skills and specifications

  • Excellent communication and writing skills
  • Team player
  • Ability to make quick decisions.
  • Must be able to give distinct guidelines and direction.

Education and qualifications

Fields such as construction mostly rely on one’s experience and expertise but in most cases a high school diploma is the minimum qualification.

Office Supervisor job description

Air Force Job Description

Air Force Job profile and description

The air force is part of the public service and a branch in the military and usually has employment opportunities for people in different career fields. Normally, the air force will enlist available positions for prospective employees to apply. There are two ways people can pursue careers; one is by applying for a guaranteed job, in this case the prospective employee has a defined job with the enlistment contract. The second way is when the applicant applies for a job within a particular aptitude area but will not learn of the specifics until they are done with basic training.

Jobs in the air force are in different fields such as medicine, management, engineering, and aviation but are divided in general categories.

Duties and responsibilities

These will depend on the career path that one chooses to follow. The air force as mentioned above has several departments and each comes with unique duties and responsibilities.

Skills and specifications

  • High level of discipline is vital to be able to work in the military
  • Must be a team player because the military is all about working together for the common good
  • Leadership qualities is an added advantage

Education and qualifications

A minimum high school education is necessary though for some of the technical positions a degree in the field is a requirement.

Sample job descriptions

IT Job Description

IT Job profile and description

Information technology has caused a revolution around the globe and everyone wants to discover what is new in the field. Knowledge and expertise in IT is very important today. Consequently, careers in this field have become very marketable. These careers include software engineers, programmers, computer engineers and computer scientists.

Sample IT Job Descriptions

Duties and responsibilities

  • Designing software applications that make work easier for companies
  • Creation and maintenance of websites
  • Improving software applications to make them work efficiently
  • Managing IT departments in companies
  • Repairing computers and their accessories
  • Inventing new technology
  • Management of data in companies

Skills and specifications

  • Must be creative especially when designing new programs or websites for companies
  • Must be a willing learner because this field is advancing daily and new things are coming up
  • Must be analytical
  • Must be flexible because of the many changes that take place in this field.
  • Must have the ability to work with minimal supervision

Education and qualifications

  • Bachelor’s degree in Computer Science/Engineering is the minimum qualification required in this career.
  • This field is very dynamic and competitive and many people in this field hold post graduate degrees.

Human Resources Manager Job Description

Human Resources Manager Job profile and description

As the name suggests human resource deals with people working in an organization or company. Human resource management is the department in the company that deals exclusively with employee affairs. A human resource manager is responsible for the hiring, training, remuneration and general management of the people working in the organization.

Sample HR job descriptions

Duties and Responsibilities

  • Identification of staff vacancies and advertising of employment opportunities in the organization.
  • Supervise, plan, direct and coordinate employees’ performance.
  • In charge of recruitment, training and induction of new staff.
  • Responsible for resolving disputes among the employees and between the employees and the organization.
  • Makes recommendations on promotion and appraisals.
  • Represents personnel in board meetings in the organization.
  • Motivates employees and plans activities like team building that will build employee morale.

Skills and specifications

  • Must be an excellent leader and have the ability to command respect from personnel that he/she will be in charge of.
  • Must be tact to handle conflicts well.
  • Must be well organized.
  • Must be a good communicator.

Education and qualifications

Minimum degree in human resource management.

A master’s degree is an added advantage for job seekers in this career.

Job Description Format

Secretary Job description

A secretary is a professional who is entitled to providing companies with administrative support. This she does through carrying out administrative duties that include the handling and receiving of information. Her work will vary depending on the organization though.

Sample Job description Format

Sample Secretary Job description

Duties and responsibilities

  • Preparing documents and reports for the management and other staff
  • Managing correspondences and dispatching them as required
  • Arranging for meetings, travel and conferences and ensuring their coordination
  • Taking minutes during meetings and typing them for distribution to various departments
  • Booking and confirming appointments
  • Maintaining the office calendar and schedules
  • Ensuring that all the office systems are up and running
  • Organizing both internal and external activities
  • Handling of incoming and outgoing mail
  • Ensuring that documents are filed for easy retrieval through an organized filing system
  • Setting up procedures involving work
  • Ensuring the proper maintenance of databases
  • Providing information to staff through written or verbal communication
  • Acting as the link between visitors and the management
  • Operating equipments in the office such as computers, phones and faxes among others

Skills and specifications

  • Excellent interpersonal and communication skills
  • Efficient orientation in customer service
  • Well organized
  • Keen attention to detail
  • Confidentiality
  • Reliability

Education and qualifications

  • A Bachelors degree in Business Administration
  • MBA

Writing Job Description

Writing job profile and description

A Human Resources Assistant is a professional who helps the Human Resource Officer in the day to day administration work that takes place in a human resource office. He will work closely with departments such as the employee relations, departmental development, benefits, training and employment among others.

Sample Writer Job description

Sample copy Writer job description

Duties and Responsibilities

  • Taking care of logistics that concern recruitment and employment of staff
  • Keeping track of the employees’ performance and rewarding them accordingly
  • Organizing training new employees and taking them through the orientation process
  • Keeping records of all employees
  • Acting as the communication link between the employees and the administration
  • Boosting employee relations and morale through a conducive working environment and working conditions
  • Overseeing the compensation of employees as well as signing their benefit forms
  • Ensuring that the employees are safe and that their general welfare that includes good health are addressed
  • Gathering employees data skillfully to keep correct records
  • Assisting in the human resource office administration to ensure a smooth running of activities

Skills and Specifications

  • Effective written and oral communication
  • Excellent computer skills
  • Excellent interpersonal skills
  • Ability to offer confidentiality

Education and qualifications

  • A Bachelor’s degree in Human Resource Management
  • MBA

Business Analyst Job Description

Business analyst job profile and description

A business analyst has the duty of auditing the operations of a firm, identifies shortcomings and offers advice on solid improvements which will propel the business to new heights. He audits the organization’s accounts, applies strategies in sales and marketing as well as the inventories. He also has the duty of preparing test plans for both the user and system. He takes part in business planning and assesses business risks.

Duties and responsibilities

  • Analyses and lists down the requirements of a business through the provision of specifications that are functional in a bid to execute test plans meant for the system and the user
  • Documenting the processes of a business after a detailed analyzing
  • Liaising with the clients on specifications given for a business in terms of business analysis and work flow
  • Linking the development team with the customer in regard to software functionality development
  • Mentoring those inexperienced in this sector
  • Overseeing the execution of effective business plans which he has laid out

Skills and specifications

  • Excellent analyzing and documenting skills
  • Good communication and interpersonal skills
  • Good leadership skills
  • Problem solving skills
Another Sample of Business Analyst job description

Education and Qualifications

  • Business related degree
  • MBA

Resume Job Description

Resume Job profile and description

Resume job description entails writing resumes for individuals and companies. This also involves writing that exceptional resume for clients that will get them that dream job or position.

A resume job description must be able to impress the clients and the person writing it must perform a commendable job, on has to be an excellent writer.

Duties and Responsibilities

  • Research on different careers and what they entail
  • Write a variety of resumes on different careers
  • Interview clients and get information about them that might be helpful when writing their resumes.
  • Must always be up to date with the best careers and what the employer is looking for in their prospective employees.
  • There are many software companies on the market especially the internet where one can download resume software, sometimes at no cost. Therefore, computer literacy is important.

Skills and Qualifications

  • Excellent communication skills
  • Good with people
  • Have the ability to meet strict deadlines
  • Organizational skills are also mandatory.
  • Possess good research skills

Education and Qualifications

One must have a minimum of a high school diploma.

In addition, a bachelor’s degree in arts preferably English and literature is an added advantage.

CEO Job Description

CEO Job Profile and Description

A chief executive officer is a professional who has the duty of implementing an organizations strategic objectives and goals. He works with the board to see to it that it the organization is steered in the right direction with the sole objective of achieving it is laid down goals, missions, philosophies, strategies and objectives.

Sample CEO Job description

Duties and responsibilities

  • Setting the strategies and visions for the organization in liaison with the senior management
  • Advising the board on administration and operations of the organization
  • Enhances the overall service delivery of the organization through excellent programming and productivity
  • Overseeing all the sales and marketing strategies that include designing, promotion and delivery
  • Developing practical strategies that will enhance the achievements of the organizations set goals and objectives
  • Overseeing the growth and profitability of the organization
  • Generation of revenue through proper planning, development and implementation of strategies
  • Approving the organizations policies, operational procedures and standards
  • Providing excellent public relations for the organization to the outside world
  • Creating the organizations culture

Skills and specifications

  • Excellent leadership skills
  • Be a sound decision maker
  • Be a good manager
  • Be a great planner and executor
  • Excellent verbal and written interpersonal and communication skills

Education and qualifications

A first degree in a Business related field

A master's degree in Business Administration, Finance or Accounting

Sample Job Description

Sample Job Description

A job description gives an employee an overhead into what is required of him by the company. It lists the duties and responsibilities for an employee and guides him into what the company expects of him. This is also provides a basis for the employer to go back on the job description when evaluating the employee.

Here is a sample of a job description

Marketing Job Description

Marketing profile and job description

A marketing executive's job involves planning on strategies for marketing that involve advertising, distribution, researching, PR (Public Relations), distributions and promotions among others.

Duties and responsibilities

  • Developing marketing plans and evaluating marketing strategies
  • Ensuring customer satisfaction through effective marketing
  • Liaising with the company designers to produce an appealing package to the target market
  • Developing new marketing strategies in liaison with the innovations department to match the market demands
  • Manages product distribution from contracts signed with distributors and vendors
  • Establishing new markets and ensuring their growth and sustenance
  • Creating networks for distribution and overseeing the distribution strategies
  • Analyzing the effectiveness of the marketing plan and making necessary changes
  • Initiating the production of marketing materials such as flyers, leaflets and posters
  • Interacting with the media in a bid to build and maintain contacts

Skills and specifications

Be a strategic planner and executor
Excellent verbal and written interpersonal and communication skills
Result oriented

Education and qualifications

A degree in Marketing


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